GBCC Job Description

Job Title: Administrative Assistant

Reports To: GBCC Board / Executive Secretary (Heather)

Compensation: $20.00 per hour .  

Expected Hours: 20 per week averaging over the entire year.  Limited hours during Summer, extended hours during event seasons (peeper, golf, annual dinner, holiday craft fair)

Location: Barrington, NH (Hybrid / Office)

Position Overview

The Greater Barrington Chamber of Commerce is seeking a detail-oriented, self-motivated Part-Time Operations Coordinator. This role serves as the operational backbone of the Chamber, handling day-to-day administration, financial intake, member database management, and event logistics support.

Key Responsibilities

Core Administration & Operations (25%)

• CRM & Database: 

• • Maintain member records, update contact info, and track membership status in the online CRM.

• Financial Logistics: 

• • Receive cash/checks, log deposits, make physical bank deposits, and send organized financial documentation to the bookkeeper. 

  • Include reconciliation in Wild Apricot and First Seacoast Bank. 

  • Answer question from bookkeeper. Upload financial documents and required invoices into Dropbox.

  • Coordinate with board to ensure all sponsorship pledges are invoiced 

• Member & Public Inquiries: Manage the main GBCC inbox, answer phone calls, and triage questions from current/prospective members. Coordinate BAH (business after hours), ribbon cuttings, publish newsletters

• General Support: Assist Board Officers with administrative tasks and meeting preparation.

Event Coordination & Execution (50%)

• Provide logistics and administrative support for the Chamber's signature events (Peeper 5K, Annual Golf Tournament, Craft Fair, Annual Dinner).

• Manage online registrations, attendee lists, name tags, and vendor communication.

• On-site support during major event execution days.

• Update event SOP’s to ensure continuity in years to come

Member Onboarding & Communications (15% - Secondary)

• Process new member applications and distribute digital/physical Welcome Packs.

• Track membership renewal dates and follow up on renewals.

Other

• Maintain office cleanliness with sublease

• Maintain office storage and supplies

• Any duties as otherwise assigned 

• Promote chamber to members and non-members alike

• Assist in membership and sponsorship drives

Qualifications & Skills

• 2+ years of experience in administrative, office coordination, or customer service roles.

• Familiarity with CRMs, basic bookkeeping intake, Google Workspace, and Microsoft 

• Strong written communication and professional phone etiquette.

• Ability to work independently with flexible hours

• • 20 per week averaging over entire year.  Limited hours during Summer, extended hours during event seasons (peeper, golf, annual dinner, holiday craft fair).